SGM invite - approving our new constitution

This email serves as an invite to the following SGM:

Topic: ISACA Wellington New Constitution Approval

Date: 26 September, 2011

Time: 1:30pm - 2:00pm

Place: Level 16, Deloitte House, 10 Brandon Street, Wellington (a teleconference will be organised for South Island

members)

The following agenda will be used to govern this meeting:

1. Walk through of ISACA Wellington 26 November 2010 SGM membership questions and associated responses
2. New constitution approval and vote

Points to note:

1. Based on our current constitution we need a minimum of 15 members to achieve a quorum - all members are welcome and

   encouraged to attend!

2. Whilst our primary objective is to deliver a constitution that meets member expectations and we are open to

   questions at the upcoming SGM, we would like to focus on the four questions raised at the SGM on 26 November 2010 to

   enable the timely and cost-effective approval of our new proposed constitution.

Background

In late 2010 the ISACA Wellington Committee embarked on a constitution refresh based on the following reasons:

• The current constitution has been in place since the formation of the Wellington Chapter and has grown organically

  until its last amended in February 2001

• Periodic constitution reviews are pertinent to identify limitations/excesses that do not align to chapter outcomes
• ISACA international have published a baseline of Chapter bylaw/constitution expectations and the ISACA Wellington

  constitution does not consistently meet these expectations. A decision was made to pro-actively manage this risk

Work performed to date - initial proposed constitution:

1. ISACA Wellington engaged ISACA international and obtained the constitution template
2. The current constitution was evaluated to identify:
   1. Standard New Zealand constitution legal requirements
   2. Sections which are surplus to the achievement of ISACA Wellington outcomes
   3. Sections which are mandatory to achieve ISACA Wellington outcomes
   4. The ISACA international constitution template was updated and presented as draft to ISACA international for

      commentary – ISACA International were comfortable with the proposed constitution

3. The current and proposed constitution was distributed to the membership for evaluation. Feedback was obtained and

   the Wellington Chapters response to these was discussed at a Special General Meeting (SGM) on 26 November 2010

4. Based on feedback from the membership at the SGM, the Committee agreed to investigate four questions raised by the

   membership. Based on these questions, the new constitution was not approved at the SGM

Responding to membership feedback

1. A significant period of time has elapsed between the SGM and our formulation of responses to membership feedback.

   This was due to a number of challenges associated with engaging our previous lawyer and the subsequent process to identify

   a suitable legal replacement.

2. The four membership questions raised in the 26 November 2010 SGM were evaluated by our lawyer. The details of

   these questions can be seen within attached (1 Constitution Refresh - Responding to Member Feedback.ppt). Subsequent

   updates can be seen within our new proposed constitution, attached (2 ISACA Wellington Proposed Bylaws - Membership

   Approval.doc)

We look forward to seeing you at the SGM.

Kinds regards,
ISACA Wellington Committee